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Policies, Procedures, & Forms

Club Sports Manual

The Club Sports Manual has been prepared to assist clubs in the administration of their programs. Every Club officer, advisor, and coach must be familiar with the contents of this manual as the success of the Club sport within the Club Sports Program, Department of Recreational Sports, and the University of Louisiana at Lafayette depends the policies and procedures identified within.

Club Requirements

All University affiliated Club Sports are required to complete and submit the information outlined below. All of the forms and resources below can also be found at the bottom of this page.


If you or someone you know is interested in coaching, please complete our Coaching Form and email it to our Intramural and Club Sports Coordinator.


Every Club Sports is required to have an up-to-date roster completed and submitted to our Club Sports Coordinator. Please complete and submit the Club Sports Roster Form.


Each member of your Club Sport must complete our Waiver Form. It is required that all Club Sports complete and submit a waiver form for each player in your Club

Club Travel

Does your Club need to travel to an event? You will need to complete and submit a Request for Travel Form as well as a Hold Harmless Agreement for each member traveling. Not sure if you did everything needed to travel? Use our Club Travel Checklist to make sure you stay on track!

If you are seeking funding from Rec Sports you must submit an Official Request for Travel. To get this form you must come to the Rec Sports office at Bourgeois Hall.


Every Club needs money to operate. Money can go towards uniforms, travel expenses, and labor such as game officials to name a few. Clubs should use our Team Budget Plan to create and manage their budget for the year. If your Club would like to utilize their Foundation account they must submit a formal request by completing a Foundation Warrant form.

If your Club is in need of or seeking additional funding or equipment you may want to considering fundraising or gaining sponsorships. Our Club Sports Sponsorship Guide is a great resource to get you started.

Still have questions?

If you are having difficulty downloading these forms please stop by Bourgeois Hall and see us or email our Club Sports Graduate Assistant.

Downloadable Forms and Manuals

Club Sports Manual

Coaching Form

Roster Form

Waiver Form

Club Travel Checklist

Hold Harmless Agreement

Request for Travel Form

Team Budget Plan

Foundation Warrant

Club Sports Sponsorship Guide