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Group Exercise Instructor Request Form

Looking to host a fitness event for your class, student org, or other event? Complete this form to request for a Rec Sports Group Exercise Instructor to lead!

If you have questions, please contact the Fitness Coordinator, Tess Swastek (

Group Exercise Instructor Request Agreement

  • Requests should be made at least 2 weeks in advanced to assure proper planning and availability (request made less than 2 weeks in advanced may be declined)
  • Requests may be declined if the event interferes or competes with a Rec Sports program already existing
  • Requests that are not at Rec Sports facilities are subject to an additional charge for instructor travel time and/or setup
  • If the event is canceled more than 14 days prior to the event no costs are due
  • If the event is canceled during the 7 day range prior to the event, 50% of the estimated costs are due
  • If the event is canceled less than 2 business days prior to the event, 100% of costs are due
  • Any events that are canceled due to acts of God, Rec Sports conflict, or any reason deemed valid by the Fitness Coordinator, will be allowed to cancel or postpone their event with no penalty
  • The individual requesting the Instructor is responsibly for reserving and confirming the location
  • If you would like to request a Rec Sports facility, please include this in the form and a Rec Sports Fitness Reservation form will be sent to you following submission
If the location is not set, please include potential spaces. If you are looking to host the event at a Rec Sports facility, include that here and the Rec Sports Facility Request Form will be sent to you. For virtual events, please include the program being used (Zoom, Microsoft Teams, etc).
This is the time the class would begin.
Minimum of 30 minutes is required for all classes.
Please select which class(es) you are interested in having at your event. You can select one or multiple.